Reducing the Inefficiency in My Work Life

One of my goals for 2011 is to reduce the inefficiency my work life by making small and sustainable changes to my daily routines and habits. One of these changes is to the way I initiate meetings.

Meetings can be highly unproductive, and most of my week is packed full of meetings, leaving me with little time to get actual work done.

I find that if I schedule a meeting for an hour, people in the meeting will take up that hour with a lot of unproductive talking, most of which is them looping over meeting topics two, sometimes three times. It is like they are trying to set the goals in stone and come away from the time spent feeling as though they accomplished something meaningful.

So in 2011, I am going to start combating the inefficiency of these meetings in a few ways:

  1. No more hour long meetings in 2011 – or at least not by default. All my scheduled meetings will start off as 25min meetings in iCal. (see How to set the default meeting time in iCal to 20mins, from 1hr)
  2. I am going to establish goals for the meeting in the invite and verbally reiterate those goals at the start of the meeting.
  3. I am going to take copious notes in the meeting, and if needed, I will send out those notes to the group after the meeting.

Do check out the iCal hack. That alone is pretty great.
Reducing the inefficiency in my work life is one of my goals for 2011.

Update: It seems that Seth Godin has written the same blog post on his blog, point for point. Funny how that happens.